AI Receptionist 24/7
Replies to clients on WhatsApp at any hour. Books, informs prices, hours and availability — just like a human, at no extra cost.
AI active 24h a day, 7 days a week
Stop losing up to $2,600 per month
to clients who never show up.
While you're with a client, Emma — your virtual assistant — replies on WhatsApp, books appointments, sends confirmations and reduces no-shows — 24 hours a day, without you touching your phone.
No credit card Cancel anytime Live in under 15 min
Are you still doing this?
Losing up to $2,600/month to no-shows
Replying to WhatsApp messages at 11 PM
Forgetting to confirm appointments
Clients who book and simply vanish
Zero control over your schedule and business
80%
of appointments automated
-60%
reduction in no-shows
24/7
available via WhatsApp
2h/day
saved on messaging
The number nobody calculates
The 2 hours a day you spend on WhatsApp have a price tag.
While you're typing replies and confirming appointments, you should be with clients. If your average service is $50 and you could fit 2 clients in those 2 hours, that's $100 a day — more than $2,000 a month in revenue that never happened.
Emma replies for you. You see more clients. Your time goes back to the chair.
Do the math
How much are you losing right now?
Adjust the numbers to your reality — the result updates instantly.
No-show losses
You lose per month to no-shows
/mo
a year
Hours on WhatsApp
You lose per month in bookings
/mo
a year
Set up in minutes.
Works forever.
No contracts. No technician. No hassle.
Configure everything in a guided wizard
A 6-step wizard sets up your address, daily hours, staff, services and WhatsApp Business. Under 15 minutes, no technician needed.
Connect your existing number
Link the same number you already use for your business via Meta's official API — without changing your SIM, losing history or notifying any client.
AI starts replying immediately
From that moment Emma replies, books appointments, confirms and handles no-shows automatically. You focus on the service.
Everything your business needs,
all in one place.
A receptionist who never gets tired, never forgets and never asks for a raise.
Automatic confirmation
Sends a message 24h before the appointment. If the client doesn't confirm, marks as no-show and notifies you — without you doing anything.
Full web dashboard
Visual calendar, client history, per-staff schedule and reports. Clean and accessible from any device.
Post no-show reactivation
When a client doesn't show up, Emma automatically reaches out to reschedule — recovering an average of 20% of no-shows.
Multi-staff
Each staff member has their own schedule. Emma knows everyone's availability and routes clients to the right person — or lets the client choose their preference.
Multiple locations
More than one location? Emma asks which location before showing slots and routes the client to the right place and staff — without any confusion.
Recurrence reminders
After each completed appointment, Emma contacts the client at the right time for their next visit — keeping your schedule full.
Google Calendar sync
Every appointment booked via WhatsApp appears automatically in the staff member's Google Calendar. Cancelled? Gone from the calendar. No manual copying.
Meet Emma — or pick any name you like
Your assistant responds naturally, 24h a day. Call her Emma, Sophie, Lily — your clients chat as if it were you. Nobody notices it's AI.
Web Chat on your site
Beyond WhatsApp, the same AI serves clients on a conversation page of your own — no WhatsApp, no app. Capture visitors from your website, Instagram or Google.
Automatic rescheduling
Need to change? Clients reschedule on their own by chatting with the AI — it checks availability, moves the slot and confirms, with no action from you.
Speaks your client's language
The AI talks in each client's language and shows prices in your location's currency — ideal for serving tourists, foreigners or operating in more than one country.
The before and after that
no owner ever forgets.
Without WapFlow
-
Schedule
Google, notebook, personal WhatsApp — a chaotic mess
-
No-shows
~30% without confirmation — up to $2,600/month in losses
-
Available
Only during business hours — midnight clients go to a competitor
-
Visibility
No metrics, no history, zero data
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Time spent
2h a day just on messages and calls to confirm
-
Channels
Only personal WhatsApp, answered by hand — and nothing on your website
With WapFlow
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Schedule
Centralized dashboard with visual calendar and full history
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No-shows
Under 10% — automatic confirmation 24h before every appointment
-
Available
24h a day, 7 days a week — without you having to be awake
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Visibility
Full dashboard: metrics, reports and real-time history
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Time spent
Under 15 minutes of oversight a day — you focus on your work
-
Channels
WhatsApp and Web Chat on your site — the AI answers wherever clients prefer
I want to stop losing no-shows
No credit card · 7-day free trial
Main channel · Official WhatsApp
It works on the WhatsApp
It works on the WhatsApp
your clients already use.
The heart of WapFlow: the AI replies, books, confirms and cuts no-shows right on Meta's official WhatsApp Business API — on the same number you already use.
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Official Meta API
A connection approved by WhatsApp Business — no unofficial apps that risk getting your number banned.
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Your usual number
Connect the same number your business already uses, with no SIM swap and no lost history. Clients never notice.
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AI + Human Agent
Whenever you want, the client can ask for a person and your team takes over from where the AI left off.
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Reminders and confirmations
Automatic messages 24h before each appointment, with confirmation and no-show reactivation — all on WhatsApp.
Available on plans that include the WhatsApp channel.
New · Omnichannel
Now it also serves clients
Now it also serves clients
right on your website.
Beyond WhatsApp, WapFlow now has Web Chat: the same AI that books, confirms and reschedules — now on a conversation page of your own, with no WhatsApp required.
-
Same AI, a new channel
Same schedule, same services, same rules. Clients simply choose where they prefer to talk.
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No WhatsApp, no app
Clients open a link in the browser and start chatting. Nothing to install and no phone number needed.
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Capture website visitors
Put the link on your website, Instagram or Google and turn visitors into bookings, 24h a day.
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Confirmations by SMS
Since there is no WhatsApp on this channel, reminders and confirmations arrive by SMS.
Available on plans that include the Web Chat channel.
Pre-launch
We're just a few days away from the launch
but first, we want to know...
Frequently asked questions
Get your answers before you start.
Do I need to change my WhatsApp number?
No. You connect the exact same number you already use for your business through Meta's official WhatsApp Business API — no SIM swap, no lost history, no need to notify any client. And if your plan uses Web Chat, you do not even need a WhatsApp number: everything happens through a conversation page of your own.
Do my clients need to install any app?
No, on neither channel. On WhatsApp, your clients keep using the app they already have on their phones. On Web Chat, they just open a link in the browser — nothing to install. For them, it's like chatting with you, except the reply comes in seconds, at any hour.
How long does setup take?
In under 15 minutes you add your services, set your hours and turn on the channels in your plan — WhatsApp, Web Chat or both, plus Google Calendar sync when included. The AI starts taking bookings the same day. No technician needed, nothing to install on your computer.
What if the AI makes a mistake or a client wants to speak with a human?
On WhatsApp, WapFlow has an AI + Human Agent mode. When enabled, clients can ask to speak with a person — your team receives the message directly on WhatsApp and takes over the conversation from where the AI left off. You can also disable this mode and let the AI handle everything on its own. Web Chat, on the other hand, always runs in AI-only mode, with no handoff to a human agent.
Is WapFlow secure? Is it GDPR-compliant?
Yes. All data is encrypted and the platform strictly follows the GDPR (EU General Data Protection Regulation). We never store message content in logs. Data deletion within 30 days upon request.
Can I cancel at any time?
Yes, with no penalties and no lock-in. If you cancel during the trial, you are not charged anything. If you've already subscribed and want to cancel, it's one click in the dashboard — access continues until the end of the paid period.
What happens after the 7-day trial?
You choose a plan and subscribe with a credit card. If you choose not to subscribe, access is suspended and your data is securely stored for 30 days in case you change your mind.
What happens if I reach my plan's limit?
Nothing stops abruptly. You are warned in advance: WapFlow sends an in-app notification and an email when usage reaches 80% and 100% of the monthly limit (AI messages, appointments or SMS), so you can decide calmly whether to move up a plan. Past 100% there is still a buffer before anything is blocked — the AI keeps working. If usage stays above the limit, WapFlow can automatically move you up to the cheapest plan that fits your volume — always with advance notice and the option to decline. And even if usage goes well beyond the buffer, the automated service only pauses: on WhatsApp, with the AI + Human Agent mode on, the conversation is handed to your team; on Web Chat, which is AI-only, the assistant politely says it is busy and invites the client to come back later. Your account is never suspended for heavy usage, and all limits reset at the start of each month.
Does it work for any type of business?
Yes. WapFlow was built for any service business that works with appointments — barbershops, beauty salons, clinics, tattoo studios, personal trainers, psychologists, nutritionists, pet shops and much more. If your business books time slots, WapFlow works. For businesses with multiple staff, each person has their own schedule and the AI routes clients to the right person — or lets the client choose their preference.
Besides WhatsApp, can I serve clients through a chat on my website?
Yes. Alongside WhatsApp, WapFlow offers Web Chat: a conversation page dedicated to your business, with its own link that you share on your website, Instagram or Google. Clients talk to the same AI and book, cancel or reschedule right there — no WhatsApp needed and nothing to install. Since there is no WhatsApp on this channel, confirmations and reminders are sent by SMS. Available on plans that include the Web Chat channel.
Can I use WhatsApp and Web Chat at the same time?
It depends on the plan. Each plan enables one or more service channels — WhatsApp, Web Chat or both. The same AI, with the same schedule and services, works across every channel your plan includes, and clients choose where to talk. Check the plans table to see which channels each one offers.
How does automatic rescheduling work?
When the plan includes this feature, clients reschedule on their own by chatting with the AI — just something like "I need to move my appointment from Thursday to Friday". The AI checks availability, moves the slot and confirms, with no action from you. On plans without the feature, reschedules are done manually in the dashboard.
What happens when a client is a no-show?
If a client does not show up and the plan includes Post no-show reactivation, the AI automatically sends a WhatsApp message the next day offering to rebook — recovering a client who would otherwise be lost. If they have already rebooked in the meantime, no message is sent. On plans without the feature, the no-show is simply logged for you to follow up.
Can I block time slots that repeat, like lunch or a fixed day off?
Yes, on plans with Recurring blocks. You create a block on the schedule (a period when no one can book) and set it as recurring — daily, weekly or monthly — until an end date. Ideal for daily lunch, a fixed day off every Monday, and so on. On other plans you can still block slots, but one at a time.
Does WapFlow show reports about my business?
On plans with Advanced reports, you can track metrics such as appointments per period, no-show rate, most requested services and performance per staff member — to see what drives results and where to improve. Reports can be exported to PDF.
Does the AI serve clients in other languages and currencies?
Yes, on plans with Multi-language & currency. The AI talks in the client's language and prices can be shown in each location's currency (euro, US dollar or Brazilian real) — useful for businesses serving tourists, foreign clients or operating in more than one country.
Can I sync with Google Calendar?
Yes, on plans with the Google Calendar integration. Each staff member connects their Google account and appointments made in WapFlow automatically appear in their Google Calendar — so they see everything in one place, even outside the platform.
Ready to get started?
Stop losing money
to no-shows today.
Every day without Emma is another day replying to WhatsApp at 11 PM, chasing confirmations and losing clients who just don't show up.
I want to know more
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